23 March 2022
Agenda items & Notes on Decisions, Actions, and Responsibilities
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Journal stacks project in Terrell (Tim)
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Met yesterday with stakeholders (stackholders?) Ashley, Cameron, Megan, Tim. Selina. Moving wall project to make space for art library journals.
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Is the quality of scanning in JSTOR now sufficient to de-accession some print art journals?
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We may gain space from titles that are now part of OhioLINK agreements.
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Valerie asked about Euclid access (mathematics titles). See https://projecteuclid.org/browse “Access to content on Project Euclid is available under several distribution model options determined by the participating publishers. At this time, we are unable to offer access to all content on Project Euclid via a single purchase.” https://projecteuclid.org/subscriptions-and-access.
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Budget update and reports on trimming recurring costs. OCLC costs will be shifted to the operating budget. Hosting fees for databases might also be shifted to the operating budget. In this way, we can get a clearer picture of our materials budget apart from ‘utilities’ costs.
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Copyright policies: Megan speaking to Elizabeth Hamilton today about whether there will be an institutional copyright policy.
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Library events. Staff are always encouraged and welcome to attend (as part of their work) lectures, workshops, and other programs sponsored by the libraries. As has been the case in the past, OCOPE members should let their supervisors know ahead of time. OCOPE members are also welcome at events scheduled after the work day.
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Rolling out the Strategic Directions document as a guide for planning in departments–at the next PanLibrary Forum.
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Performance evaluations (A&PS) – Waiting to see the final version of the form from HR. Rebecca needs to review the language. Are all job descriptions up to date? Please check yours and talk with your supervisor, if not.. Job descriptions/evolving job responsibilities will be a topic of discussion with Maggie Nieves(see below).
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Blackboard Library resources push this summer. We need to note the subject librarian with contact info, for every class. We can then expand by providing LibGuides for the discipline or even the particular topic. VH will ask the General Faculty Library Committee about working with OCTET/CIT to grant the Library access to Bb courses without having to ask each prof individually.
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HR Matters
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Associate Director for Collections and Resource Services
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Head of Conservatory Library retirement
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Acting Head of Conservatory Library
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1-year term librarian for Conservatory Library
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Bookkeeper/Budget Analyst
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HR meeting with supervisors of OCOPE staff to go over the current contract/rules and to discuss how to evolve job descriptions collaboratively as libraries and responsibilities evolve; two meetings, one hour each
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The final frontier…..space for collections We’re out of space. The Space Addendum report is out there. OCL Facility Planning will get underway in the summer.
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Better World Books withdrawal procedures. How do we mark general books when deaccessioned? Special considerations for high-value books (special collections and art library) should be discussed with the new AD for Collections. VH recommends microstamp for withdrawals in special collections; One stamp only for general collections–consider stamping over accession/shelfmark number in pencil; DMS and Con will coordinate for consistent procedures, after discussing with the new AD.
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VH to ask Bill Ruth for 6 months of a dumpster service–small dumpster with lid for summer journal weeding.
